Bringing Clarity to Creative Operations with a Custom Project & Resource Management System

TCF required a centralized system to track the status of pitches sent to prospective clients. Previously, they struggled to monitor each pitch’s progress and determine whether it had been won or lost. We developed a simple, streamlined list with one task per pitch, enabling the team to view all relevant information in a single, accessible location. This approach provided clear visibility into the stage of each pitch, improved organisation, and allowed TCF to manage their sales pipeline more effectively. By consolidating all pitch data on one screen, the team could make informed decisions and respond promptly to opportunities.

TCF required a standardised folder template that could be easily duplicated for each client. They needed a centralised space to securely store all project-related documents, including scripts, vendor contracts, actor and extras agreements, and other essential files, whether confidential or non-confidential. In addition, they requested a task tracking list to manage ad-hoc tasks arising throughout the shoot. By implementing this structured system, TCF gained a consistent and organised approach to document management and task oversight, ensuring that all project information was easily accessible and that team members could efficiently track and complete tasks as needed.

TCF required a centralised folder to track inventory, costumes, crew and vendors, directors, hard drives and backups, locations, and props. Previously, they struggled to monitor these items, often resulting in misplaced or lost resources after shoots. We implemented a comprehensive tracking system that allowed the team to monitor the status, location, and associated costs of all essential items. This solution improved organisation, accountability, and financial oversight, ensuring that every asset was accurately tracked and managed. As a result, TCF could efficiently coordinate resources, reduce losses, and maintain smoother operations across all productions.

TCF needed an efficient way to track employee leave and time off. We created a simple submission form for staff to record start and end dates and implemented a calendar view for a visual overview of availability. This solution streamlined planning, improved coordination, and provided management with clear visibility of team schedules.